MYBI Secretary Responsibilities

1. Prepare Meeting Agenda

+) prepare monthly meeting agenda and forward via email to

MYBI board members prior to meeting

+) example agenda is shown below

2. Keep Meeting on Task

+) keep meeting on the task at hand and on time

+) control side discussions

+) table side issues for discussion in Open Forum portion of meeting

or for inclusion in future meeting

3. Record Meeting Minutes

+) record summary of each board member report

+) record all motions and board actions on motions

seconds, friendly amendments, pass / fail, table, etc…

+) record synopsis of all open forum discussions

+) prepare action item list (with those accountable to complete) for next meeting

+) record Annual Meeting minutes and Board Member election results

4. Published Approved Minutes on Web Site

+) upon board member approval of prior month’s meeting minutes,

forward those MYBI meeting minutes to web site administrator

5. Web Site Management

+) current web site administrator is not a MYBI Board Member

+) Secretary currently works with web site administrator to ensure

board member information is current

calendar is up-to-date

all pages are relevant to current year

meeting minutes are posted

+) future responsibilities of the MYBI Secretary may include web

site administration, calendar updates on web site, and data management

MYBI Monthly Meeting

AGENDA

Call to order President

Approve prior month’s meeting minutes President

Requires second and vote

President Report

Vice President Report

Treasurer Report

Registrar Report

Travel Director Report

In-House Director Report

Tournament Director Report

Umpire in Chief Report

Equipment Director Report

Old Business Secretary

Calendar review

Action Items

Prior month’s action items

New Business

issue(s) introduced by board members prior to meeting

issue(s) tabled in discussions of board member reports

issue(s) introduced in advance by general membership

Open Forum